1.0 Our core beliefs regarding user privacy and data protection
• User privacy and data protection are human rights
• We have a duty of care to the people within our data
• Data is a liability, it should only be collected and processed when absolutely necessary
• We loathe spam as much as you do!
• We will never sell, rent or otherwise distribute or make public your personal information
2.0 Relevant legislation
Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
• UK Data Protection Act 1988 (DPA)
• EU Data Protection Directive 1995 (DPD)
• EU General Data Protection Regulation 2018 (GDPR)
This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.
3.0 Personal information that this website collects and why we collect it
This website collects and uses personal information for the following reasons:
3.1 Site visitation tracking
Like most websites, this site uses Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.
Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (see section 6.0 below).
Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.
3.2 Comments & feedback
Should you choose to add a guestbook post or comment to any posts that we have published on the website, the name and email address you enter with your comment will be saved to this website’s database, along with your computer’s IP address and the time and date that you submitted the comment. This information is only used to identify you as a contributor to the comment section of the respective blog post and is not passed on to any of the third party data processors detailed below. Only the name provided will be shown on the public-facing website.
Your comment and it’s associated personal data will remain on this site until we see fit to either 1.) remove the comment or 2.) remove the blog post. Should you wish to have the comment and it’s associated personal data deleted, please email us here using the email address that you commented with.
If you are under 16 years of age you MUST obtain parental consent before posting a comment on our blog.
NOTE: You should avoid entering personally identifiable information to the actual comment field of any blog post comments that you submit on this website.
3.3 Contact forms and email links
Should you choose to contact us using the contact form on our Contact us page, a booking form or an email link, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in section 6.0. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.
3.4 Email newsletter
If you choose to join our email newsletter, the email address that you submit to us will be added to our customer database.
If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.
While your email address remains on our database, you will receive periodic newsletter-style emails from us.
You can unsubscribe from the system at any time using a link at the bottom of any correspondence or using this link.
4.0 Member/ customer information
If you have signed up as a member or have paid for items via the website, some essential member information is stored within the website database.
You can view and edit this information at any time by visiting and logging in to your account page here. On this page, you are also able to close your account if required.
5.0 About this website’s server
This website is hosted by Modern Websites in the UK. The server is located just outside Vancouver, Canada and is managed by In2net.
Some of the data centre’s more notable security features are as follows:
• The facility is monitored by security cameras all around the building.
• Security guards will be on duty during after hours.
• All server cabinets are secured in locked rooms and locked cabinets.
• All clients have their own access card and cabinet key to enter the server room and open only their own cabinet.
• This website server is mounted in a managed cabinet which only accessible by In2net staff.
• All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.
6.0 Our third party data processors
6.1 Facewatch facial recognition
Facewatch facial recognition is used at some of our sites for the prevention of unlawful acts including theft and violence against our staff and customers. We supply CCTV images of people entering our protected sites to Facewatch and receive alerts from Facewatch (www.facewatch.co.uk) if these match known subjects of interest. We display clear signage in all sites where Facewatch is used.
A full PDF version of our Privacy Notice concerning Facewatch is available by clicking here.
7.0 Data Breaches
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.
8.0 Data Controller
Please contact us for this information.
9.0 Data Protection Officer
Please contact us for this information.